With a change in how enterprises work, the intranet has emerged as a leading tool that helps provide a seamless digital workplace to employees. It helps in effective collaboration and communication, which unifies the whole organisation into one cohesive unit. However, it is crucial to note that even though the intranet is an effective tool, it is crucial to choose the right connection carefully.
A good intranet connection will not only provide effective communication and collaboration but also ensure that it is user-friendly and secure. To find out which intranet connection is beneficial for your organisation, you can start by trying out the services provided by different networks. For instance, you can choose a Claromentis intranet software demo to identify whether it is the best for your business. Moreover, if you are still confused about which connection will be the most suitable for your business, the following article has carefully compiled the key features that your intranet connection must have.
Features of a Good Intranet Connection:
Effective collaboration is crucial to empower a workplace and the employees working there. One way organisations can foster effective collaboration is through a good intranet connection. Therefore, to identify which intranet connection is suitable for your organisation, you must look at the following features:
A User-friendly Interface:
One of the reasons that many organisations adapt to an intranet connection is to make important information easily accessible. However, if the connection you have chosen has a confusing interface, where employees have to go through a maze of links to find information, the entire point of having an intranet connection is defeated. Therefore, when choosing a connection, make sure the employees can effortlessly navigate through the platform, access important information and collaborate with their peers. Look for an intranet connection with features such as customisable dashboards, clear navigation menus and a responsive design to create an environment where users feel at ease while working.
Mobile-friendliness
The modern workforce consists of “on-the-go” employees who need mobile accessibility for their intranet connection more than anything else. Therefore, your intranet connection should have an optimised mobile-friendly interface that allows employees to stay connected from any location. For instance, if your employee is working from a different location and you need an important document, having a mobile-friendly interface will help them share the file with you in no time without actually having to open their laptop.
Security and Compliance Features:
Complying with all the cyber security checklists is crucial to avoid situations where the confidentiality of your sensitive information is at risk. Your intranet is your central repository for sensitive information and documents. Therefore, having a secure connection is paramount to protect the integrity of your organisation. To figure out which intranet network has high security and compliance facilities, look at their data encryption, user authentication and access control features to safeguard confidential data and information.
Advanced Search Features:
An advanced search feature helps users narrow down search results and saves them time as a result. It caters to the user’s unique needs and helps them get refined search results that have been filtered out based on the date, type of document, and other categories.
Moreover, many intranet connections also support full-text search results beyond metadata and keywords. There may be instances when the user might want to search for a specific phrase or line among a massive pile of data. Having advanced search features helps the user to find answers to specific queries easily.
Document Management:
In a digital workspace, every document is stored online. Therefore, the intranet connection that the organisation is using must have a robust intranet connection with document management tools that allows user to upload and share documents effortlessly with their colleagues. Moreover, the connection must also have collaboration features that allow multiple employees to work on the same file simultaneously. In addition to this, it must also allow employees access to the latest version of a particular document.
Customisable Experience:
Lastly, the intranet connection must allow organisations to have a customisable experience. As an organisation scales up its business, its needs will also evolve. Therefore, the intranet network you choose should have features that allow customised settings and can be scaled up or down depending on your unique needs.
Conclusion:
Having an intranet connection has slowly evolved into a necessity for every organisation in today’s day and age. However, not all networks will be the best for your business. Therefore, instead of mindlessly choosing a connection, you should carefully consider all the crucial features and finalise one that truly matches your requirements.
