Whether you’re a professional, a student, or someone who just tinkers around with documents for a hobby, you might have been in a dilemma where you to convert your PPT to PDF. However, the online tools, even if they can convert the files, don’t allow any sort of customizations.
For company meetings, class presentations, or personal projects, PPT to PDF conversion can proven to be productive since you can show a final result to the stakeholders. Moreover, PDF are also static, allowing your present in a more static way.
That’s why, you need a tool that will not only convert your PPT files to PDF but will also allow you to edit those PDF files when it’s necessary. In this case, converting PPT to PDF can be proven productive and if you want to learn how to convert these files and vice versa, join us till the end.
Understanding PPT and PDF Formats
PPT Overview
The PPT files also known as PowerPoint files are dynamic files for creating visually appealing presentations. These files offer complete customizability like adding text, images, and multimedia elements, making information easy to understand.
PPT files are commonly used for education, business, and personal presentations to effectively display information in a user-friendly manner.
PDF Overview
On the other hand, PDF files display static information and they are best used for preserving document layout and formatting across different devices. While a PPT’s display can change on different devices like smartphones, PC, or projectors, PDFs remain the same.
In other words, if you want to display information that you don’t want to change, PDFs can be quite beneficial as they can be viewed without downloading specific software like Microsoft PowerPoint.
Methods for Streamlining PPT to PDF Conversion
But what if you want to convert PPT to PDF? In that case, we’ve got a total of three methods for you. Firstly, we have manual conversion where you can use software like PowerPoint to manually convert a PPT file to PDF.Then we have online tools that offer a quick and easy way to convert. And lastly, we have a powerful software called Afirstsoft PDF to edit, annotate, or convert your PPT to PDF with ease or PDF to PPT which a lot of these tools lack easily. Let’s cover each of these steps.
1. Manual Conversion
Microsoft’s PowerPoint only allows you to convert PPT to PDF. So if you have a PDF file that you want to convert, you should look at the third step. First, open your PPT File in PowerPoint. To do that, follow these steps:
- Open PowerPoint and in the left corner, click on Open Other Presentations.
- Now, locate your PPT file from your computer. You can either use PowerPoint’s built-in file explorer or click on Browser to get the PPT file. Once selected, click Open.
- Now you will see the PPT being opened in Microsoft PowerPoint. From here, click on the Filebutton on the top left corner of the screen.
- Click Save Asand choose a path where you want to save your converted file.
- Here, a popup box will appear. Click on Save as type and select PDF. Once you’re done, click on Save.
Now, you have successfully converted your PPT file into a PDF file.
Pros of Converting PPT to PDF Manually
- No need for the internet for conversion.
- Fast and efficient if you’re tech-savvy.
- Minimum error chance for messed up layouts.
Cons of Converting PPT to PDF Manually
- Only limited to PPT conversion as you cannot convert PDF to PPT.
- Poor experience for beginners and non-tech-savvy people.
2. Online Conversion Tools
If you’re looking for a quick and easy solution, then the best way is to use online PPT to PDF conversion tools. Some of the popular tools include Smallpdf, PDF Converter, ILovePDF, and Online2PDF.
These online PPT to PDF converters have an edge compared to PowerPoint because all you need to do is upload your PPT file and you will get a PDF-ready file downloaded on your computer or mobile.
Pros of Converting PPT to PDF Using Online Tools
- Quickest and minimal way of converting PPTs to PDF.
- This can be done over the internet.
- No need to install any third-party applications to convert.
Cons of Converting PPT to PDF Using Online Tools
- It can be laggy due to poor internet access.
- No customization options are available.
3. Software Applications
But what if you want to take things to the next level? In that case, software like Afirstsoft PDF comes in. It allows you to convert and edit PPTs to PDFs and also edit them however you like.
Here’s how you can convert PPT to PDF with Afirstsoft PDF.
- Head over toAfirstsoftPDFsofficial website and install the software on your PC or Mac.
- Once the software is installed, open it and you will see some options on the screen.
- Once you’re in the software, select Tools and press Create PDF.
- Select the PPT file that you want to convert and press Open.
- Now click Convertand select to PDF/A
- Once you do that, you just need to click on Convert, make an Afirstsoft PDF account, and you will be able to convert the PPT file into PDF.
Pros of using Afirstsoft PDF
- One of the most powerful PDF tools for converting PPTs to PDFs or PDFs to PPT
- Offers a host of customization features to edit your files.
- Comes with a user-friendly interface.
- Contains Afirstsoft’s AI that helps in answering your questions on the spot.
Cons of Using Afirstsoft PDF
- Some features are paid.
Enhancing PDF Presentations Post-Conversion
Afirstsoft goes beyond just conversion as it also allows different editing features that help you edit PDFs. While PDFs are known to be unchangeable, with Afirstsoft, you can change existing titles, add new elements to the files, and add comments for others to see.
For example, you can highlight text, underline it, strikethrough the words, and even add stickers to the files, which will make them look more appealing, all with just a PDF of your choice.
But there’s another important feature about Afirstsoft and it’s the AI.
Concluding Your PDF with Afirstsoft AI
The AI feature allows you to conclude PDFs with just a single click. For any file you put in Afirstsoft, the AI can easily analyze, make important points, and display them in a user-friendly manner.
Moreover, you can also export them for later use or create a document out of it. The AI feature is quite powerful because you can summarize the document quickly and understand the content of the PDF through Q&A.
Conclusion
Whether you want to convert PPT to PDF or PDF to PPT, a tool like Afirstsoft PDF is perfect for an efficient presentation workflow. It allows you to go beyond just conversion and make minor adjustments before the actual conversion.
Moreover, by using various tools, you can edit the PDF instead of simply converting it to PPT and then converting the file back to PDF.
If you have more questions on how to use Afirstsoft PDF, you can contact us.